See LibreDiary in Action

Walk through real workflows that show how LibreDiary replaces your entire productivity stack. From knowledge management to team collaboration to full system administration — every screenshot is from a real, self-hosted instance.

Workflow 1

Build Your Knowledge Base

LibreDiary gives you a complete workspace for organising your ideas, documents, and structured data. Start with a clean dashboard, write in a powerful block editor, reuse templates for consistency, and structure complex information in database views — all without leaving your self-hosted instance.

LibreDiary workspace dashboard showing recent pages, pinned documents, and quick navigation actions — Start from Your Workspace Dashboard

1 Step 1

Start from Your Workspace Dashboard

The LibreDiary dashboard is your command centre. See all your recent pages, pinned documents, and quick actions in a single, distraction-free view. Unlike cloud-based tools, this dashboard loads instantly because your data lives on your own server. Navigate to any page, database, or setting in one click — your entire workspace is always within reach.

LibreDiary block editor with rich text formatting, slash commands, and drag-and-drop content blocks — Write with a Powerful Block Editor

2 Step 2

Write with a Powerful Block Editor

The Tiptap-based block editor supports slash commands, drag-and-drop blocks, markdown shortcuts, and rich formatting. Create headings, lists, code blocks, callouts, and embedded content without touching your mouse. Every keystroke is saved locally first using CRDT technology, then synced to the server — so you never lose work, even if your connection drops.

LibreDiary template library showing reusable page templates for meetings, projects, and documentation — Reuse Templates for Consistency

3 Step 3

Reuse Templates for Consistency

Create and manage page templates to standardise your team's documentation. Meeting notes, project briefs, technical specifications — define the structure once and reuse it everywhere. Templates ensure every document follows your organisation's conventions, reducing onboarding time and keeping your knowledge base consistent as it scales.

LibreDiary database table view with custom field types, filters, and sortable columns — Structure Data in Flexible Tables

4 Step 4

Structure Data in Flexible Tables

LibreDiary databases go beyond simple spreadsheets. Create tables with custom field types — text, numbers, dates, selects, relations, and more. Apply filters, sorts, and groupings to surface exactly the data you need. Switch between table, Kanban, calendar, and gallery views without duplicating data. Your structured information stays private on your own infrastructure.

Workflow 2

Collaborate With Your Team

LibreDiary is designed for teams who need real-time collaboration without sacrificing data sovereignty. Invite members, edit documents together with live cursors, stay informed with notifications, and manage your organisation's settings — all from a self-hosted platform that you fully control.

LibreDiary members management panel showing team invitations, roles, and permission settings — Invite and Manage Team Members

1 Step 1

Invite and Manage Team Members

The members panel lets you invite colleagues, assign roles, and manage permissions across your workspace. Control who can view, edit, or administer content with granular role-based access. Unlike SaaS alternatives that charge per seat, LibreDiary lets you add unlimited team members at zero additional cost — because you own the infrastructure.

LibreDiary collaborative editing with real-time cursors and presence indicators on a shared document — Edit Together in Real Time

2 Step 2

Edit Together in Real Time

Collaborate on documents with live cursors, presence indicators, and conflict-free editing powered by Yjs CRDTs. See exactly where your teammates are working and watch their changes appear instantly. The local-first architecture means editing feels instant — changes sync to the server in the background, so network latency never interrupts your flow.

LibreDiary notification settings showing configurable alerts for mentions, comments, and system events — Stay in Sync with Notifications

3 Step 3

Stay in Sync with Notifications

Configurable notifications keep your team aligned without overwhelming anyone. Choose which events trigger alerts — page mentions, comments, task assignments, or system updates. Each team member controls their own notification preferences, striking the right balance between staying informed and staying focused on deep work.

LibreDiary organisation settings showing workspace-wide configuration for permissions and authentication — Configure Organisation Settings

4 Step 4

Configure Organisation Settings

Organisation-level settings give administrators control over workspace-wide policies. Set default permissions, configure authentication providers, manage billing (or enjoy the fact that there is none), and customise the workspace appearance. These settings apply across all team members, ensuring a consistent and secure experience throughout your self-hosted deployment.

Workflow 3

Administer With Confidence

Self-hosting means full control — and LibreDiary makes administration straightforward. Monitor system health from the admin dashboard, automate backups, review audit logs for compliance, and export user data for GDPR requests. Everything an IT administrator needs is built in, not bolted on.

LibreDiary admin dashboard showing system metrics, active users, storage usage, and health status — Monitor System Health at a Glance

1 Step 1

Monitor System Health at a Glance

The admin dashboard surfaces the metrics that matter: active users, storage usage, API request volume, and system status. Spot issues before they become problems and track growth over time. This bird's-eye view is designed for IT administrators who need to keep their self-hosted instance running smoothly without drowning in dashboards.

LibreDiary backup settings showing automated schedules, retention policies, and restore options — Automate Backups for Peace of Mind

2 Step 2

Automate Backups for Peace of Mind

Configure automated backup schedules to protect your workspace data. LibreDiary supports local and remote backup destinations, retention policies, and one-click restore. Never worry about data loss — your notes, databases, and files are backed up on your schedule, to your storage, under your control. Disaster recovery is a configuration, not a prayer.

LibreDiary audit logs showing timestamped records of user actions, permission changes, and system events — Review a Complete Audit Trail

3 Step 3

Review a Complete Audit Trail

Every significant action in LibreDiary is logged: page edits, permission changes, login events, and API access. The audit log gives compliance officers and administrators a searchable, filterable record of who did what and when. Meet regulatory requirements for SOC 2, ISO 27001, and internal security policies with built-in audit infrastructure.

LibreDiary data export settings for GDPR compliance showing user data export and deletion tools — Export Data for GDPR Compliance

4 Step 4

Export Data for GDPR Compliance

The data export tools let you fulfil GDPR subject access requests with a few clicks. Export any user's data in standard formats, review what personal information is stored, and delete records when requested. Built-in compliance tooling means you do not need a separate data processor agreement — your data never leaves your server in the first place.

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Every screenshot above is from a real, self-hosted LibreDiary instance. Deploy your own in five minutes with Docker.

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